Moving offices is almost as daunting as moving house. it’s easy to feel like you’ve misplaced important pieces of paper work and any existing work can get waylaid and forgotten about. With this two part guide, Dragon Removals will help you make the process of moving offices exactly what it is; a process.
First things first, you need to assess the current situation you’re in, and your needs for the future. Exactly why are you moving offices. Once you’ve decided this, you will be able to decide on a suitable time to move, and the steps taken before and after. You’ll need to work out your current obligations; the move could pose a threat to any outstanding work, meaning the quality may not be up to scratch. Try to ensure all of your work is as up to date as it can be and any seriously important pieces which may get waylaid during the move are finished in advance.
You must have a full understanding of what you require when moving offices. Knowing where you want to move is the most important, especially if you are relocating so travel time for staff is reduced. You may be moving because your business is expanding and you need more space. Ensure you don’t move to an office too big for your needs, or you’ll end up paying for space you won’t be using. Try to work out why you need more space and accommodate for it before you move in. There may be certain requirements you’ll need your new office to have. For instance, you may need extra phone lines or welcoming space for a meeting room, so you’ll need to be clear on this when looking.
You can’t keep moving offices every time you bring in a new member of staff. Try to find somewhere which supports your growth plan, so if you do need to recruit more staff, or will need more storage space while you are in the new office you can accommodate for that without having to relocate again.
Make sure you’re clear on when you need to move into the new office and the type and length of lease you’re looking for.
Lastly (for now) create a budget for moving offices which is realistic to your business. It is critical to make one which won’t be too low or too high for your needs. You don’t want to spend more than you can afford, but you also don’t want to be forking out extra money for expenses you didn’t consider in the first place. This way, you can assess and manage your costs throughout the process, keeping an eye on what you’re spending.