We all understand and appreciate how busy our workday can be; with demands from clients, interactions with colleagues and internal deadlines. However, knowing how to structure your day will make you more productive.
1. Dealing with your emails…
Set aside one or two time slots in your day to check your emails. More often than not the emails that you receive are requests from others for tasks that they need your support in and not part of your to-do list. It is too tempting to deal with emails as they come into your inbox, but this will put you behind on your schedule. Once you’ve checked them, prioritise and respond accordingly.
2. Do not disturb…
Let others know if you need time to concentrate on a specific project or task and you’re not to be disturbed. Send out a quick email to your colleagues to let them know that you won’t be available between X and Y time.
An article in Wall Street Journal says that it takes more than 25 minutes to resume a task if you’re disturbed and if you get interrupted more than four times a day, that’s a whole hour of unproductivity.
3. Have a lunch break…
This report shows that over 50% of us do not take a lunch break or work through our lunch. Our productivity levels then plummet in the afternoon around 3pm and we lose 40 minutes of our day!
Some good reasons to get away from your desk for lunch:
– Checking your emails whilst having your lunch could create mindless eating
– Getting out of the office for some fresh air and sun, vital vitamin D
– Desks harbour germs (often more than toilets!)
– Moving around could prevent the onset of musculoskeletal disorders (from prolonged poor posture) and potentially deep vein thrombosis (DVT), which can be caused by long periods of sitting.
4. Avoid multi-tasking…
This article in the Guardian states:
“Although we think we’re doing several things at once, multitasking, this is a powerful and diabolical illusion. Our brains are not wired to multitask well… when people think they’re multitasking, they’re actually just switching from one task to another very rapidly.” Earl Miller, neurologist at MIT.
Scientific proof that sticking to one task at a time will make you more productive.
5. Create a to-do list…
We all create to-do lists, but do we set a realistic time against each of our things to do?
Be realistic with how long your things to do are and your tasks for future. Set aside time to create this on a daily / weekly basis and your working day will be more efficient.
Find out more.
Call us today for more information regarding our flexible office spaces on 01702 511222 for Leigh-on-Sea, and 01376 388522 for Witham.